December 9, 2013 - East Los Angeles College

EAST LOS ANGELES COLLEGE
SHARED GOVERNANCE COUNCIL (ESGC)
MINUTES
Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual
potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world.
Monday, December 9, 2013
G1-301AB Conference Room
1:30 – 3:00 pm
PRESENT
ABSENT
GUESTS
Kevin Booth
Selina Chi
Ryan Cornner
Sherrie Davey
Tom Furukawa*
Vahan Ghazarian
Jeff Hernandez*
Christopher Holbert
Alex Immerblum
Martha Lopez
Al Mah
Alex Almeida
Brenda Baity
Filiberto Barajas
Maria Lou Calanche
Erlinda de Ocampo
Evelyn Escatiola
Laureano Flores
Alfred Gallegos
Bob Herman
Marvin Martinez
Nicholas McKnight
Richard Moyer
Armida Ornelas
Paulina Palomino
Armando Rivera
Cathleen Rozadilla
Angelica Toledo
Steve Wardinski
Oscar Valeriano
Eduardo Vargas
Carol Kozeracki
Gonzalo Mendoza
Laura E. Ramirez
Laura M. Ramirez
David Senensieb
Franklin Ow
Martha Pelayo
Al Rios
*Co-Chairs
I.
CALL TO ORDER: Co-chair, J. Hernandez, called the meeting to order at 1:37 p.m.
II.
APPROVAL OF AGENDA: M/S/P (Lopez/Valeriano) to approve the agenda as
presented (Motion passed unanimously).
III.
APPROVAL OF MINUTES: M/S/P (Valeriano/McKnight) to approve the minutes of
November 25, 2013, as presented (Motion passed unanimously).
ESGC Minutes
IV.
Page 2
December 9, 2013
ACTION/DISCUSSION ITEMS:
A. Budget Process Revisions: J. Hernandez presented a document on a section of the
budget process from the Shared Governance Policy Handbook with revisions for
approval. The Budget Committee approved the Budget Process revisions on
December 2, 2013. The revisions presented and reviewed by J. Hernandez were to the
ELAC Budget and Planning Timeline.
M/S/P (Immerblum/Wardinski) to approve Budget Process revisions (Motion
passes unanimously).
B. Institutional Effectiveness Report: R. Cornner presented and reviewed the
Institutional Effectiveness Report that was presented to the Board of Trustees on
December 4, 2013. The report focuses on the measures from the District’s Strategic
Plan and asks the colleges to identify its strengths and weaknesses and their plans for
improvement.
C. Smoking Policy Enforcement: D. Senensieb asked that this item be placed on the
agenda because the designated smoking area policy is not being adhered to and
individuals are smoking throughout campus. While the ESGC acknowledges that this
is a Work Environment Committee issue, discussion on the smoking policy has been
held in the past at ESGC. The president’s office presented the ESGC with a timeline
on prior ESGC discussion on the matter. The question at hand is what can be done to
enforce the current designated area smoking policy.
K. Booth, Smoking Policy Subcommittee Chair, noted that the WEC along with ASU
is currently looking into making the entire campus non-smoking. She noted that the
president had previously asked the WEC for a recommendation he could take to the
Board at which time he also voiced his support for a complete smoking ban. The
WEC alongside ASU is working on surveying the campus constituents on whether to
ban smoking on campus. Once the survey is completed, the WEC will work on a
recommendation. M. Lopez noted that the ASU has formed a committee that will
work on the surveys.
It was noted that Trade-Tech has a no-smoking policy and ASU will be seeking
information from them at the next Student Affairs Committee meeting on how they
passed the policy.
As for the current policy, the ESGC recognizes that the current designated area
smoking policy is not being enforced. It was noted that the information on the
designated smoking area policy could be better disseminated to students/faculty/staff.
R. Moyer noted that the sheriff’s department does not have a directive to cite
violators.
ESGC Minutes
V.
Page 3
December 9, 2013
REPORTS:
A. President’s Report: (M. Martinez)
(1) Adelante Program: President Martinez thanked the Viability Committee for their
hard work on the Adelante Viability Report. President Martinez distributed and
reviewed a letter addressed to the ELAC Community that states he will move
forward with the recommendation from the Viability Committee to have the
participation in the Adelante Program serve as a first step for first-year students.
He noted that a taskforce was recommended to determine the specific manner in
which to offer the program. The taskforce will be tasked with developing the
initial programming by March 2014.
(2) Hiring Prioritization Committee (HPC): President Martinez thanked the HPC
and the Academic Senate for their work in compiling the faculty hiring priority
list. At this time, until more information on the budget situation is known,
President Martinez will only be recommending to hire the 12 replacement
positions. The deadline for faculty members to submit retirement paperwork is the
end of March; therefore, any new requests will be considered as well, but
currently the recommendation is to move forward with the current 12 hires. The
District and colleges will know more in regard to growth positions once Governor
Brown approves the budget and the Faculty Obligation Numbers (FON) are
received. President Martinez will have an update on which 12 positions will be
filled by the end of the week. Once the FON numbers are given, the College will
look to fill growth positions in addition to the replacement positions.
B. Associated Student Union (ASU) Report: (E. Vargas)
(1) IPad Giveaway: The ASU held an IPad and laptop giveaway. Winners will
receive there prizes shortly. Another laptop will be given away at the end of the
semester.
(2) Vincent Price Art Museum (VPAM): The VPAM along with ASU hosted,
Through the Eyes of the Artist: Live Paint wit Artist Jaime “Germs” Zacharias.
The goal is to get more student visitors to the VPAM.
(3) Smoking Committee: The ASU created a smoking committee to discuss banning
smoking on the campus.
(4) Coffee: The ASU created a coffee committee to make coffee available to students
at the Student Activities Office.
(5) Covered CA: The ASU will join all the other LACC campuses in participating in
Covered CA in February.
(6) ASU Potluck: The ASU will be having a potluck on December 13, 2013.
(7) Finals Week: The ASU will be providing free scantrons, greenbooks, and snacks
during finals week.
(8) Textbook Rental: The deadline to return books to the rental program is
December 20, 2013.
C. Accreditation Report:
(1) Ken O’Donnell Visit: Mr. Ken O’Donnell, CSU Chancellor’s Office, will be
presenting to ELAC on accreditation on January 17, 2014, from 9 am -1 pm.
ESGC Minutes
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December 9, 2013
(2) Retreat: A retreat had been scheduled for January 17, 2014; but because guest
speaker, Ken O’Donnell will be on campus that day, the retreat has been
rescheduled. The new date for the retreat, Cultivating Excellence, will be held on
February 21, 2014.
D. Budget Committee/Budget Update/District Budget Committee (DBC):
(1) Budget Committee: (J. Hernandez)
(a) Grants Committee: The Budget Committee discussed the formation of a
Grants Committee; discussion on the matter will continue at a later date.
(2) Budget Update: No Report.
(3) DBC Update: No Report.
E. Strategic Planning Report:
(1) Strategic Planning Committee (SPC): No Report.
(2) Educational Planning Subcommittee (EPSC) Report: No Report.
(3) Facilities Planning Subcommittee (FPSC) Report/Facilities Report:
(a) FPSC Report: (A. Ornelas)
(i) Request for Proposal (RFP) Process: The president explained to the
FPSC that there would be an RFP process for the current Construction
Project Managers (CPMs) district-wide. The FPSC will be trained in the
RFP process, as they will be participating in the process. The Board will
announce awards in March.
(ii) Furniture Selection: The FPSC discussed an inquiry regarding the
furniture for the new buildings that are coming online. The committee
would like to make sure there is diversity in the selection of furniture for
faculty. Jacobs informed the FPSC that the furniture has not been selected.
User groups will have to meet to make a recommendation on which
furniture they would like installed.
(iii)Policies: The FPSC is considering the creation of two policies: 1) a
college-wide policy giving the community access to our college facilities,
and 2) a Marquee Policy that determines, how announcements will be
posted on the new marquees.
(iv) Corporate Center: The FPSC is working on a recommendation regarding
the Corporate Center. T. Furukawa was asked to provide budget data in
order to make an informed recommendation on the future of the center.
(v) Program Reviews: The FPSC, for the first time, is reviewing all of the
program reviews looking for facility-related items.
(b) Facilities Report: (B. Herman)
(i) Weekly Project Update: B. Herman distributed and reviewed the Weekly
Project Update, 12/6/13.
ESGC Minutes
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December 9, 2013
(ii) Summary Programming to Construction Schedule: B. Herman
distributed and reviewed the Summary Programming to Construction
Schedule, 12/1/2013.
(4) Technology Planning Subcommittee (TPSC) Report: No Report.
(5) Program Review and Viability Committee (PRVC) Report: (J. Hernandez)
(a) Incomplete Program Review Self-Evaluations (PRSEs) The PRVC met on
November 26, 2013, to review all program reviews to verify that they are
sufficient for the validation work that needs to be done. The PRVC discovered
that not all of the 69 program reviews were sufficiently complete for the
validation work. The committee discussed a course of action, for presentation
at today’s meeting. J. Hernandez distributed and reviewed a document titled,
Program Review and Viability Committee Report to ELAC Shared
Governance Council on Incomplete Program Review Self-Evaluations. The
document detailed the departments/units that had missing information, listed
the missing information, and outlined the course of action the PRVC will be
taking to address the issue. Chairs/managers will be notified and asked to
submit missing information for their department/unit. If the missing
information is not submitted by the deadline, the PRVC will recommend to
ESGC that the college policy for ensuring completion of the PRSEs be
applied, which would mean no budget augmentation. On January 30, PRVC
will report back to ESGC and recommend action on those departments/units
as necessary.
F. Work Environment Committee (WEC) Report: (V. Ghazarian)
(1) South Gate Educational Center (SGEC): The WEC held one of their meetings
at the SGEC to enable the center to be more involved with the main campus and
to review their needs. Below are some of the major concerns at the center.
(a) Security: There seems to be lapses in security; twice a day for about two
hours, there are no security officers at the facility. A recommendation from
WEC was given to the Sheriff’s Department and it was noted that Deputy
Velasco has already taken care of the matter, ensuring there will be no lapses
in security.
(b) Custodians/Maintenance: The WEC was apprised of the
custodial/maintenance hours having been reduced due to budget cuts. The
WEC is recommending the restoring of custodial and maintenance hours at
the SGEC.
(c) Tutoring and Assessment: The issue of lack of tutoring and placement
exams was also discussed at the WEC meeting, even though it lies outside of
the scope of WEC. It was noted that these services were also cut due to
budget restraints. President Martinez stated that with the implementation of
SB1456 Student Services does have plans to do more outreach that will
include assessment. It was stated that Matriculation personnel go to the
SGEC every Thursday and they have a lab open for assessment. It was
ESGC Minutes
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December 9, 2013
requested that the College look at the tutoring needs of students at the
SGEC.
(2) Lactation Room Subcommittee: The subcommittee met with the president to
finalize the Lactation Room Policy. Once the policy is finalized, it will go to the
WEC for adoption.
(3) Smoking Subcommittee: A subcommittee has been formed to review the
smoking policy.
(4) Parking Structure 3 Restriping: The restriping of the parking structure is
moving forward. The plans will be completed shortly; then they will be sent to
DSA for approval before proceeding.
(5) Benches: The Facilities Department has ordered benches and is looking at the
best areas to place them.
(6) Bike Racks: The WEC also recommended the need for bike racks. V. Ghazarian
noted that A. Mah is looking at possibly getting them for free from a company
that will sponsor them as long as we let them do advertisements. This led to a
discussion on the various bulletin boards on campus that have advertisements for
technical colleges and why we would advertise them. A. Ornelas noted that if
these are the types of advertisements the College will be subjected to in return for
the free bike racks, then the College is better off purchasing the bike racks instead
of saving some money and promoting other colleges. The FPSC will discuss the
issue of the bulletin boards and the advertisements.
(7) Food Court: The WEC has been discussing how the Food Court will be utilized.
G. Emergency Plan Report: No Report.
VI.
ITEMS FROM THE FLOOR:
A. President’s Holiday Social: President Martinez announced that he will be hosting
the President’s Holiday Social for the entire campus on Thursday, December 12,
2013, in the Auditorium Foyer.
B. President’s Holiday Jubilee: President Martinez announced he would also be
hosting a holiday jubilee at Steven’s Steakhouse from 6-10 pm on Thursday,
December 12, 2013.
C. Nursing Pinning Ceremony: The Nursing Pinning Ceremony will take place on
Friday, December 13, 2013, in the Auditorium from 6 pm-8 pm.
D. CEA Holiday Social: The classified will be having their annual holiday luncheon on
Friday, December 20, 2013, at the Almansor Court from 12 pm-4 pm.
VII.
ADJOURNMENT: The meeting was adjourned at 3:08 p.m. The next meeting will be
held on Thursday, January 30, 2013.
Respectfully submitted,
Catalina Medina
President’s Office